IT Staffing and IT Staff Augmentation – Project-Based Staffing

It’s next to impossible for IT employees to be experts in every skill needed to complete any project that comes up. To make up for this lack of expertise, many organizations hire outside temporary help. About 10% to 20% of workers on IT projects are contingent employees, according to David Van De Voort, a principal consultant with Mercer, a human resources and consulting firm in Chicago.

The task of staffing is typically an HR function, but the CIO oversees allocation of resources in the IT department, where it is often prudent to recruit specialized workers for specific projects. Establishing an efficient process for hiring and managing temporary workers is essential to the success of those projects.

One of the challenges in hiring temp workers involves finding the best contract workers and getting them up and running quickly and efficiently. Temporary workers aren’t cheap. According to Van De Voort, organizations fork over $3 for every $1 they pay a regular employee. Find the wrong people — or supervise them inadequately — and an organization is likely to waste a great deal of money in the process.

The upshot: It’s essential for CIOs to have an effective freelance-management system. According to staffing experts, a few key steps in the hiring and managing processes can ensure smooth sailing.Hiring

The first stage involves finding and hiring the right people. The more systematic the process, the easier it will be to locate the right freelancers quickly.

  • Designate regular sources Organizations often find freelancers from a few sources. Contingent staffing firms offer temps who specialize in IT skills. Some focus on specific areas of expertise, such as ERP applications or Java development. Because those firms are able to devote considerable effort to finding specific candidates with specific skills, they’re especially useful when the project needs only a few freelancers at a time.
  • Create a database of expertise An ongoing database of freelancers can list specific areas of expertise. “When you actually need the freelancer, you’re ahead of the game,” says Dora Vell, managing partner of Vell & Associates, an executive search firm in Waltham, Mass.
  • Clarify the job description While this step may seem obvious, doing it right can make a difference. Articulate specifically which skills are needed and the day-to-day duties will be performed, as well as the size and scope of the project, specific benchmarks, timelines, and other expectations for performance. Failure to do so often leads to hiring the wrong person. “We have to make sure we have every detail nailed down so we provide the right candidate,” says Kevin Knau, executive vice president of Hudson, a Chicago staffing firm.

Managing

Once the right freelancers are on board, they have to be supervised. While management of contract workers requires some of the same steps used when overseeing any employee, there are additional issues to consider, as well.

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IT Job Satisfaction in a Rut

It’s getting tough out there for IT employees facing long workdays, short tempers and limited career options.

Computerworld — The Jet Blue flight attendant’s dramatic de-planing last week says a lot about workplace frustration, a problem that may be increasing in IT.

A few days before flight attendant Steven Slater released a rear chute and exited his career with a couple of cans of beer in hand, an organization of IBM users meeting at the Share conference in Boston held an informal discussion entitled “The Mythical 40-Hour Week.”

It wasn’t a gripe session as much as a chance to share notes about what’s going in IT workplaces since the Great Recession. What emerged was an insider’s view of the frustrations building among tech workers as work days lengthen, pay remains stagnant and career growth appears thwarted.

Those taking part in the discussion asked that their names not be used so they could speak frankly.

“You don’t know how many hours you work – it’s all about getting the job done,” said one IT worker. “There are lots, lots of people in IT who are expected to work far more than a 40-hour week,” said another. Sixty hour weeks are common.

Yet another worker described bosses who expect their employees to work late into the night if need be to fix problems and then be on the job the next day at the usual time. Even vacation time is no longer sacrosanct: one person said he expects to be contacted “more than a half dozen times” during his time off.

Even if companies are getting more unpaid hours from their workers in today’s climate, the companies themselves may be getting hurt in other ways, according to the Corporate Executive Board (CEB) in Washington, D.C. The CEB conducts ongoing behavioral surveys of employee attitudes, and many of its clients are Fortune 500 firms.

The willingness of employees to “exert high levels of discretionary effort” — or put in the extra effort to get a job done — remains at low levels, the CEB found in its most recent survey, completed in the second quarter.

This willingness to put in extra effort fell from about 12% of workers in 2007 to about 4% last year. It was the lowest level in 10 years. The latest CEB survey of nearly 20,000 IT workers said that percentage had changed little and is now at 4.6%.

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IT Departments: Bridging the IT Generation Gap

Older generations learned tech. The younger generation lives it. Organizations that want to succeed need the skills of both.

InfoWorld — IT pros who grew up in the Baby Boom are dinosaurs who just don’t get it. Generation Y is full of Facebook-happy slackers with an exaggerated sense of entitlement. But beyond these broad generalizations lie some real differences between the generations of geeks who do tech for a living, from Boomers to Generations X, Y, and the Millennials.

“Today’s generation was born into a world where technology is about interaction, whether it’s playing video games or using social media,” says Larry Johnson, age 62, co-author with daughter Meagan (age 40) of “Generations, Inc.: From Boomers to Linksters — Managing the Friction Between Generations at Work” (Amacom, 2010). “They spent hours at it, the way I spent hours watching ‘Rin Tin Tin.’ So their brains are structured to interact with technology in an entirely different way.”

[ Looking to get the most out of your IT investments, see InfoWorld’s “20 more IT mistakes to avoid” and “16 ways IT can do less with less” | Find out which of InfoWorld’s IT personality types best fits your tech temperament. ]

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IT Staffing: IT Hiring Continues to Improve, According to Surveys

Hiring for IT jobs continues on the upswing in the U.S. and Canada as recessionary gloom gives way to cautious optimism, according to various recent polls of employers, who cite networking, security, virtualization and database skills as among the most sought-after.

IDG News Service — Hiring for IT jobs continues on the upswing in the U.S. and Canada as recessionary gloom gives way to cautious optimism, according to various recent polls of employers, who cite networking, security, virtualization and database skills as among the most sought-after.

“Overall, employer confidence is improving,” said Tom Silver, senior vice president, North America, at Dice Holdings, which operates Dice.com, a technology and engineering careers website. “We hear that as we speak to our customers every day.”

The most recent edition of The Dice Report, which heard from 600 respondents across the U.S. who hire or recruit technology professionals, found that 71 percent expect to add more employees in the second half of the year than they did in the first. More than half of that 71 percent expect to hire 10 or more new IT staff members. Likewise, CDW’s IT Monitor has had similar findings in its surveys across the U.S. and in some areas of Canada.

The IT Monitor recently found that 37 percent of IT decision makers at large companies expect to hire more IT staff in the rest of the year, which is up 11 percentage points from a year ago — the size of the increase was “a much faster jump than I would have expected to see,” said Matt Troka, CDW vice president of product and partner management and acting CMO.

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Software Engineers Vs. Programmers

In the US, there is no universally-recognized, formal certification process required to be a programmer. Some programmers are graduates of CIS (Computer and Information Science) programs, some are engineers and many are neither.Novell and Microsoft have tried to create proprietary certification with their CNE (Certified Network Engineer) and MCSE (Microsoft Certified System Engineer) training.

Many states have made using such titles illegal because they mislead the public on who is really an engineer.  Graduates of CNE & MCSE training are not required to have an ABET-accredited engineering degree or a PE (Professional Engineer) license so they cannot be called engineers.

This effort is in the public interest because software impacts public safety. By way of information, Ohio has rendered the MCSE and CNE titles unusable unless you are an actual engineer. Nevada also has strict engineer title laws.

The “science” of computer science has a long way to go. Few truly useful software development paradigms exist and the graduates are not adequately trained in their use or are even aware of their existence.

The professors themselves are ignorant of current software development practices and have little to offer their students in the way of helpful suggestions.

Having been a Computer Engineering professor at a large university, I can personally attest to the appalling lack of understanding of software engineering issues on the part of a few of my former colleagues.  Scary, really.

Some organizations, such as Carnegie-Mellon’s SEI (Software Engineering Institute) are combating this widespread ignorance. Local SPIN groups (Software Process Improvement Network), an outgrowth of CMU’s SEI, are also assisting in this effort.

However, as long as time-to-market issues dominate software development (rather than safety or correctness), there will be little incentive to change.

Software engineers, on the other hand, have a lot more science and technology background than do programmers or computer science majors. Because they are degreed engineers, they have the ABET-approved engineering core which includes physics, chemistry, math, thermodynamics, material science, engineering design, etc. Software engineers, at the graduate level, also learn project management and other business aspects of the software design and production process.

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IT Spending: Let your budget be free

If you were looking for some ammo to get your budget increased for the coming fiscal year, Forrester has got your back with arguments why CEOs should stop limiting their IT budget allocations.

The gist of the argument is that putting CIOs under budget pressure forces them to spend on maintaining current operations rather than helping to grow the business. This isn’t a particularly universal argument; there are a lot of shops where IT really doesn’t have any clear or positive ROI avenues to contribute to business growth. The idea that new initiatives can contribute to efficiency and stability, though, can be easily substituted.

But the real problem with the Forrester argument is that they are probably advancing ideas that CEOs are already familiar with, and have rejected. More than once I have come across CEOs that squeeze IT budgets explicitly to prevent growth… growth in IT, at least. That is, after all, what they most frequently get for their invested IT dollars… new systems, more ongoing maintenance costs. There is no faster way to exist the CEO’s office than to come to him presenting as a positive something he has already mentally adjusted to as a negative.

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After Pay Cuts, IT Workers May Seek Payback in New Job

A Harris Interactive survey found that IT workers see an improving economy — and an opportunity to start looking for a better job.

Cross posted from Computerworld

Computerworld — It may be matter of debate whether the IT job market is improving.

Certainly, for Eli Lilly and Co.’s (LLY) IT workers who are facing a layoff, the state of the job market is clear. The pharmaceutical company last week said it plans to cut 340 IT jobs on top of 140 positions cut earlier this year.

Eli Lilly employs some 1,250 IT workers in the U.S. and said the IT cuts are part of an overall restructuring of more than 5,000 workers nationwide, a company spokesman said, confirming a report in the Indianapolis Star , hometown newspaper in the city where Eli Lilly is based.

Despite the woes in the Eli Lilly IT operation, national IT hiring indexes have been showing fluttering month-to-month increases , and a new survey conducted by Harris (HRS) Interactive found that confidence among tech workers in the economy is on the rise.

Harris surveyed 4,367 employed tech workers, including 241 in IT operations, in the second quarter of 2010 and found that 38% of the IT workers believe the economy is getting stronger, compared to 32% in the first quarter.

The survey, dubbed the IT Employee Confidence Index, was conducted by Harris on behalf of Technisource Inc., a national staffing and recruiting firm.

The breakout data from the survey could portent trouble for IT managers and companies now relying on fewer IT employees.

For example, the survey results provides evidence that many IT workers may already be preparing to look for new jobs over the next year.

Harris said that 61% of IT workers earning between $35,000 and $50,000 a year are "likely" to start looking for a new job over the next 12 months. Meanwhile, 27% of IT workers now making between $50,000 and $75,000 annually and 36% of those whose salaries exceed $75,000 are "likely" to begin a job search.

"In some areas, salaries were cut or certainly salary increases were suspended," said Sean Ebner, a regional vice president at Technisource. And, he added, "as cuts were made in IT, the remaining staff was asked to do significantly more without additional compensation. It really did create some pent-up animosity."

Ebner said the survey found more interest in seeking new jobs than ever before.

The willingness to look for new jobs doesn’t yet mean the job will be there. For instance, only 27% of IT workers earning between $35,000 and $50,000 indicated that they expect more jobs will be available to them.

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IT Resumes: Think Twice About the Advice You’ve Been Given

A recruiting manager with an IT staffing firm warns IT professionals to use the resume advice they get from the local employment office, outplacement firms and professional resume writers at their own risk.

CIO — Recruiters, professional resume writers and other career experts give out tons of advice on how best to write a resume that will stand out from the competition. Their intentions are noble—they want to help people land jobs—but the problem with their advice is that it doesn’t always apply to IT professionals and the nature of the work they do, says Shana Westerman, a recruiting manager with IT staffing firm Sapphire Technologies.

“People go to the unemployment office or they go to outplacement resume writers who don’t give advice that is applicable to the IT field,” she says.

Westerman notes that IT resumes are different from resumes for professionals in other fields because IT workers have to capture a range of skills—both technical and functional—on their resumes. Because technology changes so rapidly and because so much IT work is project-based and involves “so many moving parts,” generic resume writing advice can do a great disservice to IT professionals, says Westerman.

Westerman sees first-hand how generic resume writing tips play out on IT professionals’ resumes. She screens, on average, 300 resumes per day searching for IT workers to place with her clients, who are IT line managers and executives at large and midsize companies looking for contract and permanent employees. Westerman says many of the IT resumes she gets from job seekers are too short on specifics for her and her clients’ needs. When she finds a candidate whom she thinks would be a good match for a client, she says she often has to ask the candidate to beef up his resume with more information about his skills and experience.

“You’re not going to meet with a [hiring] manager if your resume doesn’t get you the meeting. Your resume is the one and only tool that gets you an interview,” says Westerman.

She adds that even when she advocates for a particular candidate, the client still wants to see on the candidate’s resume all of the capabilities she’s mentioned. “If they don’t see what I say on the candidate’s resume, their interest will wane,” Westerman notes.

Here, she shares the generic resume advice IT professionals should run from.

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Job Tips and Job News – Tips for Discouraged Job Seekers

Tired, discouraged, feeling like you’ll never find a job? Need a job, but nothing you do seems to be working?

When you’re having a tough time finding a job, or even finding jobs to apply for, it’s important to expand your job search. Don’t limit yourself to applying for the jobs you find posted online.

Companies may be hiring that don’t post job listings other than on their company web site – or not all. Expanding your job search will help you find unadvertised openings and enable you to proactively seek employment at companies of interest.

Make a Target List of Companies

If you don’t have a target list of companies yet – a short list of employers you would be thrilled to work for, it’s worthwhile taking the time to research company information and create a list of companies to target in your job search. All the information you need is available on the web, and it’s easy to find detailed information about potential employers online.

Once you have a list, the next step is outreaching to contacts at the company. Use LinkedIn’s companies section as a tool to find company information. You’ll be able see your contacts at the company, new hires, jobs posted, and company statistics. Check the company web site and Google the company to find more contacts at the employer who could be potentially be interested in hiring you.

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Retaining IT Workers – 8 Ways to Keep Your Best Workers on Board

The organizations honored as Best Places to Work are vastly different in many ways, but they tend to share an ability to keep their most productive people on board. While there’s never a good time to neglect retention, doing so now may prove to be especially costly. With economic conditions beginning to improve, some organizations are looking to increase staffing levels. And as job opportunities proliferate, IT professionals will be more likely to consider moving to a new employer. Businesses that don’t address this looming challenge will find themselves at a competitive disadvantage.

Computerworld — The organizations honored as Best Places to Work are vastly different in many ways, but they tend to share an ability to keep their most productive people on board. While there’s never a good time to neglect retention, doing so now may prove to be especially costly. With economic conditions beginning to improve, some organizations are looking to increase staffing levels. And as job opportunities proliferate, IT professionals will be more likely to consider moving to a new employer. Businesses that don’t address this looming challenge will find themselves at a competitive disadvantage.

Effective retention strategies may be based on unchanging core concepts such as providing recognition and helping employees with their career development. But that doesn’t mean an approach that worked prior to the downturn will be equally successful this year — or next. Here are eight ways to keep your best employees in the current environment:

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